The Accounts Receivable Specialist is responsible for managing and maintaining the company’s accounts receivable process. This includes invoicing customers, processing payments, following up on overdue accounts, and ensuring accurate and timely financial reporting. The specialist plays a crucial role in maintaining the company’s cash flow and financial health.

Key Responsibilities:

1. Invoicing and Billing:

   • Generate and send out invoices to customers promptly.
   • Ensure invoices are accurate and comply with company policies and customer agreements.
   • Maintain and update customer records in the accounting system.

2. Payment Processing:

   • Record and process incoming payments (checks, credit cards, wire transfers).
   • Apply payments to the appropriate accounts and invoices.
   • Reconcile payments and accounts regularly.

3. Collections:

   • Monitor accounts receivable aging reports to identify overdue accounts.
   • Contact customers to follow up on outstanding invoices and arrange payment plans if necessary.
   • Work with customers to resolve billing discrepancies and disputes.

4. Reporting and Documentation:

   • Prepare and present regular accounts receivable reports to management.
   • Maintain accurate and up-to-date records of all transactions and communications with customers.
   • Assist with the preparation of financial statements and audits.

5. Customer Relations:

   • Provide excellent customer service by responding to inquiries and resolving issues promptly.
   • Develop and maintain positive relationships with customers to facilitate timely payments.

6. Compliance and Control:

   • Ensure compliance with company policies and relevant regulations.
   • Implement and maintain internal controls to safeguard company assets and ensure the integrity of financial data.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Experience: Minimum of 2-3 years of experience in accounts receivable or a similar role.
• Skills:
  • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle).
  • Strong knowledge of accounting principles and practices.
  • Excellent analytical and problem-solving skills.
  • Attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.

Work Environment:

• This role typically operates in a professional office environment.
• May require occasional overtime during peak periods or to meet deadlines.

Physical Requirements:

• Ability to sit for extended periods and work on a computer.
• May need to lift and carry files or office supplies, up to 20 pounds.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Retirement plan options
• Paid time off and holidays
• Professional development opportunities

This job description outlines the primary duties and qualifications for an Accounts Receivable Specialist. It may be modified to fit specific company needs and requirements.