Are you organized, detail-oriented, and skilled in managing financial transactions? As a Billing Clerk, you’ll be responsible for generating invoices, ensuring accuracy in billing, and maintaining financial records. This role is pivotal in maintaining the company’s cash flow and client relationships.

Key Responsibilities:

1. Invoicing:

• Invoice Generation: Prepare and issue invoices to clients promptly.
• Accuracy Checks: Verify the accuracy of billing data and correct any discrepancies.
• System Updates: Maintain updated records in the billing system.

2. Payment Processing:

• Recording Payments: Record incoming payments from clients accurately.
• Reconciliation: Reconcile payments with outstanding invoices and update financial records.
• Follow-Up: Contact clients for payment confirmations and address any payment issues.

3. Customer Service:

• Client Interaction: Respond to client inquiries regarding invoices and payments.
• Dispute Resolution: Resolve billing discrepancies and disputes in a professional manner.
• Relationship Building: Foster positive relationships with clients to ensure smooth billing processes.

4. Reporting:

• Financial Reporting: Assist in preparing regular billing and accounts receivable reports.
• Data Analysis: Analyze billing data to identify trends and areas for improvement.
• Management Updates: Provide updates to management on billing status and outstanding issues.

5. Compliance:

• Policy Adherence: Ensure compliance with company billing policies and procedures.
• Regulatory Compliance: Stay informed about relevant regulations and ensure adherence.
• Internal Controls: Implement and maintain internal controls to safeguard financial data.

Qualifications:

• Education: High school diploma or equivalent. Associate’s degree in Accounting or related field is preferred.
• Experience: 1-2 years of experience in billing, accounts receivable, or a related role.
• Skills:
  • Proficiency in billing and accounting software.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Effective communication and customer service skills.
  • Ability to handle sensitive information with confidentiality.
  • Basic understanding of accounting principles.

Work Environment:

• Office Setting: This role is primarily office-based.
• Physical Requirements: Ability to sit for extended periods and perform data entry tasks.
• Tools and Equipment: Use of standard office equipment such as computers, calculators, and printers.

Benefits:

• Competitive Salary: Offering a market-competitive salary package.
• Health Insurance: Comprehensive health, dental, and vision insurance.
• Retirement Plans: Access to retirement plan options.
• Paid Time Off: Generous paid time off and holiday policies.
• Professional Development: Opportunities for training and career advancement.

Ready to join our team as a Billing Clerk? Apply today and be a key player in ensuring our financial operations run smoothly!

This job description provides an overview of the responsibilities and qualifications for the Billing Clerk role. It may be tailored to fit specific company needs and requirements.