Job Overview:

An Invoice Processor is responsible for managing and processing invoices received by the company, ensuring that payments are made accurately and on time. This role involves verifying invoice details, resolving discrepancies, and maintaining accurate financial records. The Invoice Processor plays a key role in the efficient operation of the accounts payable function.

Key Responsibilities:

• Invoice Receipt: Receive and review incoming invoices for accuracy and completeness.
• Verification: Verify invoice details, including supplier information, amounts, and purchase orders.
• Data Entry: Accurately enter invoice data into the accounting system.
• Approval Process: Ensure invoices are approved according to company policies and procedures.
• Payment Preparation: Prepare payment batches and process payments via check, ACH, or wire transfer.
• Payment Reconciliation: Reconcile payments with bank statements and resolve any discrepancies.
• Documentation: Maintain organized records of all invoices, payments, and related documents.
• Filing: Ensure all invoices are filed electronically or physically as per company guidelines.
• Audit Support: Assist with audits by providing necessary documentation and explanations.
• Issue Identification: Identify and resolve discrepancies or issues with invoices, such as pricing errors or missing information.
• Vendor Communication: Communicate with vendors to clarify invoice details and resolve any billing issues.
• Internal Coordination: Collaborate with internal departments to resolve invoice discrepancies and ensure accurate payment processing.
• Policy Adherence: Ensure all invoice processing activities comply with company policies and procedures.
• Internal Controls: Adhere to internal controls and best practices to safeguard against fraud and errors.
• Regulatory Compliance: Ensure compliance with relevant regulations and tax requirements.
• Process Enhancement: Identify opportunities to improve invoice processing efficiency and accuracy.
• Technology Utilization: Utilize accounting software and tools to streamline invoice processing tasks.
• Training: Participate in ongoing training and development to stay updated on best practices and new technologies.

Qualifications:

• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Experience: Minimum of 2 years of experience in accounts payable, invoice processing, or a related role.
• Skills:
  • Proficiency in accounting software and Microsoft Office Suite, especially Excel.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Effective communication and interpersonal skills.
  • Ability to handle a high volume of invoices and meet deadlines.
  • Basic understanding of accounting principles and practices.

Benefits:

• Competitive Salary: Offering a market-competitive salary package.
• Health Insurance: Comprehensive health, dental, and vision insurance.
• Retirement Plans: Access to retirement plan options.
• Paid Time Off: Generous paid time off and holiday policies.
• Professional Development: Opportunities for training and career advancement.

Ready to ensure accurate and timely invoice processing in our organization? Join our team as an Invoice Processor and contribute to the efficiency of our accounts payable function. Apply today!

This job description provides an overview of the responsibilities and qualifications for the Invoice Processor role. It may be tailored to fit specific company needs and requirements.